Privacy Policy

This Privacy Policy describes how UNI Britannica Ltd collects, uses, stores, and shares your personal data, and explains your rights under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

We are registered with the ICO (Information Commissioner's Office)  and committed to protecting and respecting your privacy.

1. Personal Data We Collect

UNI Britannica is an educational agency that supports students with applications to UK universities.

We collect and process personal data only when necessary to assess eligibility, prepare and submit university applications, and meet the requirements of UK universities and immigration authorities. This may include identity details, academic records, contact information, and documents required by universities or relevant authorities.

We collect personal data when you interact with our website, products, or services. We do not collect special categories of personal data (e.g., health, race, religion) unless you voluntarily provide them.

2. How We Collect Personal Data

We collect and process your personal data in the UK:

  • Directly from you when you fill in forms, register accounts, subscribe to newsletters, contact us, or use our services.
  • Automatically, when you visit or interact with our website (e.g., cookies, logging technologies).
  • From third-party service providers (e.g., payment processors, analytics tools).

3. Purposes & Legal Basis for Processing

Under UK GDPR, we must identify a legal basis for each processing activity. We rely on the following:

Processing Activity Purpose UK GDPR Legal Basis
Account creation and profile management To provide you with our services Performance of a contract
Processing orders and payments To fulfil your purchases Performance of a contract
Marketing communications To send newsletters/promotions Consent (where given)
Website analytics & performance measurement To improve services Legitimate interests
Customer support and enquiries To respond to requests Legitimate interests or contract
Legal compliance To comply with legal obligations Legal obligation

Where processing is based on consent, you have the right to withdraw consent at any time (see Section 9).

4. Data Sharing & Third Parties

We use your data solely for student application purposes and do not collect unnecessary information. Your data may be shared only with UK universities, official bodies, and trusted service providers involved in the application and admissions process.

5. Data Retention

We retain personal data only for as long as is necessary for the purposes for which it was collected, including:

  • To fulfil contractual obligations (e.g., order processing)
  • To comply with legal or regulatory obligations (e.g., tax records)
  • To protect our legal rights and defend claims

Criteria for retention periods include the nature of the data, legal requirements, dispute resolution, and business needs.

6. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

  • Right of Access: Request a copy of your data.
  • Right to Rectification: Correct inaccuracies.
  • Right to Erasure (“Right to be Forgotten”): Ask us to delete your data in certain circumstances.
  • Right to Restrict Processing: Ask us to limit how your data is used.
  • Right to Object: Object to processing (e.g., direct marketing).
  • Right to Data Portability: Obtain your data in a structured, machine-readable format.
  • Right to Withdraw Consent: If processing is consent-based, withdraw at any time.
  • To exercise any of these rights, please contact us (see Section 12).

7. Withdrawing Consent

If you have given consent for any processing activity (e.g., marketing emails), you can withdraw consent at any time. Withdrawal does not affect the lawfulness of processing before withdrawal.

You can withdraw consent by:

  • Clicking “unsubscribe” in marketing emails
  • Contact us via the action button in Section 11

8. Cookies & Similar Technologies

We use cookies and similar tracking technologies to:

  • Analyse website traffic and usage
  • Personalise your experience
  • Remember preferences

You can control cookie preferences via your browser settings or our cookie banner.

9. Security

We implement appropriate technical and organisational safeguards to protect personal data against unauthorized access, loss, misuse, or alteration. These include encryption, access controls, secure server environments, and staff training.

10. Complaints

If you believe we have violated your rights under UK GDPR, please contact us so we can address your concerns.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) | Telephone: 0303 123 1113

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in laws or our data practices (last updated on 13/02/26).

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